PRIVACY POLICY
Wirral Pride (CIC)
(Compliant with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018)
- INTRODUCTION
Wirral Pride (CIC) (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us.
Wirral Pride (CIC) is a Community Interest Company with the mission of celebrating and supporting the LGBTQ+ community by organising events, supporting advocacy efforts, and fostering inclusive community welfare initiatives.
This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Please read this policy carefully to understand your rights and how we handle your personal data. If you have any concerns or questions about this Privacy Policy, you can contact us using the details provided in Section 12.
- WHO WE ARE (DATA CONTROLLER)
Wirral Pride (CIC) is the data controller responsible for determining how and why your personal data is processed. We are registered at the following address:
The Old School, 188 Liscard Road, Wallasey, England, CH44 5TN.
Company Registration Number: 14282455.
For any queries about this policy or our handling of your personal data, please contact us using the details in Section 12.
- PERSONAL DATA WE COLLECT
We may collect and process the following categories of personal data, depending on your interaction with Wirral Pride (CIC):
Identity Data: [Your full name, date of birth, title, gender, or preferred pronouns, where voluntarily provided].
Contact Data: [Postal address, email address, and phone number].
Demographic Data: Limited sensitive information, including [sexual orientation, ethnicity], collected only with your explicit consent and where necessary for our mission, such as event participation or advocacy services.
Technical Data: [IP address, browsing preferences on our website, and other information collected automatically when you access our digital platforms].
Special Category Data: Where applicable, we may process information regarding [sexual orientation or health], strictly with your explicit consent and for purposes directly supporting our LGBTQ+ community focus.
We ensure that all data collected is only used for lawful and specified purposes as outlined in this Privacy Policy.
- PURPOSE AND LEGAL BASIS FOR PROCESSING YOUR INFORMATION
Wirral Pride (CIC) processes your personal data in strict compliance with the UK GDPR. The legal basis for this processing may include any of the following:
- Consent (Article 6(1)(a))
We rely on your explicit consent to process personal data, particularly for special category data (e.g., sexual orientation) and for marketing and communication purposes, such as event updates.
- Legitimate Interests (Article 6(1)(f))
We process personal data to pursue our legitimate interests, which include:
- Managing and improving Wirral Pride (CIC) events;
- Supporting and advocating for LGBTQ+ welfare programmes;
- Engaging with participants and community members.
- Legal Obligations (Article 6(1)(c))
Certain data processing activities are required to comply with applicable laws, for example, maintaining accurate records of donations for financial and tax reporting.
Special Category Data (Article 9 GDPR):
Processing sensitive data is based on explicit consent under Article 9(2)(a) or where necessary for substantial public interest per Article 9(2)(g). For instance, advocating for equality in LGBTQ+ initiatives.
- HOW WE USE YOUR PERSONAL DATA
We use your personal data for specific purposes, which include:
- To manage and coordinate your participation in Wirral Pride (CIC) events, services, and activities;
- To communicate details about events, initiatives, or services;
- To support our mission through advocacy, fundraising, and engagement activities;
- To maintain accurate records of donations and financial transactions;
- To ensure compliance with our legal obligations as a CIC.
Where we process sensitive or special category data, this will only occur with your explicit consent or as required by law.
- SHARING YOUR PERSONAL DATA
Your data is treated with confidentiality and will only be shared in the following limited instances:
- With trusted service providers who assist in delivering Wirral Prides services (e.g., IT hosting, ticketing platforms);
- To comply with UK laws or respond to lawful requests by public authorities;
- With your explicit consent, where necessary, to achieve Wirral Pride (CIC)s objectives or improve services directly relevant to the LGBTQ+ community.
Such service providers or third parties are contractually bound to maintain data confidentiality and secure usage in compliance with GDPR standards.
- DATA RETENTION
Wirral Pride (CIC) will only retain your personal data for as long as necessary to fulfil the purposes outlined in this Privacy Policy. Specific retention periods include, but are not limited to:
- Event participation data: Retained for [one year] after the conclusion of the relevant event;
- Donation records: Retained for [six years] in line with tax, financial, and regulatory obligations;
- Special Category Data: Retained only for the duration consented to or specifically required for the provision of services.
After the applicable retention period, we securely delete or anonymise your personal data. If you require additional details about applicable retention periods, please contact us.
- INTERNATIONAL DATA TRANSFERS
Should Wirral Pride (CIC) transfer your personal data outside the UK or European Economic Area (EEA) (for example, through third-party service providers using international servers), we will ensure these transfers are conducted with appropriate safeguards, such as Standard Contractual Clauses or adequacy decisions as required by the UK GDPR.
- YOUR RIGHTS
Under the UK GDPR, you have the following rights in relation to your personal data:
Right to Access: To request a copy of the personal data we hold about you.
Right to Rectification: To correct inaccuracies in your data.
Right to Erasure: To request the deletion of your personal data, where applicable.
Right to Restrict Processing: To request the limitation of data processing under certain circumstances.
Right to Data Portability: To receive your personal data in a structured format or transfer it to another organisation.
Right to Object: To object to the processing of your personal data for legitimate interests or direct marketing.
Right to Withdraw Consent: To withdraw consent at any time for data processing that relies on it.
To exercise these rights, please contact us using the details in Section 12. Complaints can also be directed to the Information Commissioners Office (ICO) at https://ico.org.uk.
- DATA SECURITY
Wirral Pride (CIC) is committed to protecting your personal data. We implement technical and organisational measures to ensure its security, including:
- Data encryption techniques when appropriate;
- Limited access to personal data on a need-to-know basis;
- Regular reviews of data protection policies and procedures.
- POLICY UPDATES
Wirral Pride (CIC) reserves the right to update this Privacy Policy periodically. Updates will reflect any changes in services or regulatory requirements. Significant changes will be communicated via email or through our website at least [30] days before implementation.
You can always find the latest version of this policy on our website.
- CONTACT US
If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us at:
Wirral Pride (CIC)
The Old School, 188 Liscard Road, Wallasey, England, CH44 5TN
Email: support@wirralpride.co.uk
Phone: 07588729729